MINUTES OF THE SPECIAL MEETING OF THE COUNCIL OF THE TOWN OF HAMPSTEAD HELD ON DECEMBER 20TH, 2005, AT THE COMMUNITY CENTER, 30 LYNCROFT ROAD, AT 8:15 P.M.

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THOSE PRESENT WERE: Mayor William Steinberg, Councillors Bonnie Feigenbaum, Clifford Borden, Leon Elfassy, Abraham Gonshor and David Sternthal forming quorum.

ABSENT: Councillor Anne-Marie Boucher-Garber

ALSO PRESENT: Mr Richard Sun, director general and Me Chantal Bergeron, Town Clerk who took note of the deliberations.

FIRST QUESTION PERIOD

There were no questions.

2005-041
APPROVAL OF THE AGENDA

On motion of Councillor Bonnie Feigenbaum, seconded by Councillor Leon Elfassy, it was UNANIMOUSLY RESOLVED:

- THAT the Agenda of this special meeting is hereby approved as submitted.

Approved

2005-042
DEPOSIT – STATEMENT OF PECUNIARY INTERESTS OF COUNCILLOR BOUCHER-GARBER

The Town Council acknowledges receipt of the deposit, at this Council Meeting, of the written Statement of the Pecuniary Interests of Councillor Anne-Marie Boucher-Garber, according to section 357 of the Act respecting elections and referendums in municipalities (R.S.Q., c.E-2.2).

2005-043
ADOPTION – BY-LAW Nº 742 – DECREEING AND IMPOSING THE TAX RATES FOR THE YEAR 2006

CONSIDERING THAT notice of motion of the by-law Nº 742 was given at the Council meeting on November 28th, 2005 and that Council members received a copy of the by-law within the required delay and they declare to have read it and waive the reading thereof;

It was proposed by Councillor Clifford Borden, seconded by Councillor David Sternthal and UNANIMOUSLY RESOLVED:

- TO approve By-law Nº 742 entitled: ‘By law decreeing and imposing the tax rates to cover the Town’s expenses for the year 2006’.

Approved

2005-044
ADOPTION – BY-LAW Nº 745 – REGARDING THE REIMBURSEMENT OF EXPENSES MADE BY A MEMBER OF THE COUNCIL

CONSIDERING THAT notice of motion of by-law Nº 745 was given at the Council meeting on December 12th, 2005 and that Council members received a copy of the by-law within the required delay and they declare to have read it and waive the reading thereof;

It was proposed by Councillor Bonnie Feigenbaum, seconded by Councillor Clifford Borden and UNANIMOUSLY RESOLVED:

- TO approve By-law Nº 745 entitled: ‘By law decreeing the applicable rates for expenses incurred by a Town Council member on behalf of the Municipality’.

Approved

2005-045
AUTHORIZATION – APPROPRIATION OF FUNDS FROM THE ACCUMULATED SURPLUS

CONSIDERING section 476 of the Cities and Towns Act;

It was proposed by Councillor Leon Elfassy, seconded by Councillor Bonnie Feigenbaum and UNANIMOUSLY RESOLVED:

- THAT Council authorizes the Treasurer to appropriate a sum of $300,000 from the accumulated surplus to be moved into the general fund.

Approved

2005-046
AUTHORIZATION – OPENING OF A LINE OF CREDIT AT NATIONAL BANK

CONSIDERING section 477.2 of the Cities and Towns Act;

It was proposed by Councillor Abraham Gonshor, seconded by Councillor David Sternthal and UNANIMOUSLY RESOLVED:

- THAT Council authorizes the Treasurer to open a Line of Credit at the National Bank in the amount of $1,000,000 (one million dollars).

Approved

2005-047
APPROVAL OF AN AGREEMENT REGARDING COLLECTION OF AGGLOMERATION TAX, TRANSFER DUTIES AND FINES

WHEREAS the territory of the Town of Hampstead is a part of the territory of the Agglomeration of Montreal by virtue of the article 4 of the Act Respecting the Exercise of Certain Municipal Powers in Certain Urban Agglomerations (2004, Chapter 29);

WHEREAS the Town of Hampstead wishes to offer to its citizens the possibility of settling their Statements of Offence, their Agglomeration Property Tax and their Transfer Duties, such as defined in the present agreement, in their reconstituted municipality;

WHEREAS that it is in interest of the citizens of the Town of Hampstead where an agreement is concluded between the City of Montreal and the Town of Hampstead to allow this last one to proceed to the collections of the Fines, the Agglomeration Property Tax and the Transfer Duties;

WHEREAS the articles 468 and following of the Cities and Towns Act and the article 46 of the Act Respecting the Exercise of Certain Municipal Powers in Certain Urban Agglomerations;

It is proposed by Councillor Clifford Borden, seconded by Councillor Abraham Gonshor and UNANIMOUSLY RESOLVED:

- THAT the Director General be authorized to sign on behalf of the Town of Hampstead, an agreement with the City of Montreal concerning collections of the Statements of Offence, the Agglomeration Property Tax and the Transfer Duties.

Approved

2005-048
AWARDING OF THE PROPERTY INSURANCE CONTRACT (DAMAGES AND LIABILITY)

WHEREAS, for the purpose of purchasing group property insurance with a possibility of a group deductible, the Town has participated with other municipalities in a joint agreement. The Comité de transition de l’agglomération de Montréal (Transition Committee) reached this agreement on May 27th, 2005 for and in the name of the Island of Montreal municipalities to be reconstituted and the Union des municipalités du Québec (UMQ) for a three-year period: January 1st, 2006 to December 31st, 2008;

WHEREAS the Union des municipalités du Québec (UMQ) was mandated by the Transition Committee to act as representative of this association known as the Regroupement des municipalités de l’Île de Montréal (RMIM) and, as such, the UMQ assumes the responsibilities of advisor and deductible fund manager;

WHEREAS a call for tender was made by Optimum Gestion de risques, Division de Optimum Actuaires & Conseiller Inc. and by the Union des municipalités du Québec for the Regroupement des municipalités de l’Île de Montréal;

WHEREAS the recommendations of the consultant, Optimum Gestion de risques, Division de Optimum Actuaires & Conseillers Inc., to accept the bid made by Aon Parizeau Inc. for municipal liability insurance and the bid by BF Lorenzetti & Associés for other property insurance are the most advantageous and allow for the establishment of $360,000 of civil liability group deductible coverage;

CONSEQUENTLY, it was moved by Councillor Bonnie Feigenbaum, seconded by Councillor Clifford Borden and unanimously resolved:

- TO APPROVE the joint agreement reached on May 27th, 2005 by the Comité de transition de l’agglomération de Montréal (Transition Committee) for and in the name of the municipalities to be reconstituted of the Island of Montreal and the Union des municipalités du Québec (UMQ) for the three-year term beginning on January 1st, 2006 and ending on December 31st, 2008 for the purpose of purchasing group property insurance with a possibility of a group deductible;

- TO GRANT the Town’s property insurance contract from January 1st, 2006 to December 31st, 2006 to the following insurers through insurance brokers Aon Parizeau Inc. and BF Lorenzetti & Associés:

Insurance	Insurer	Broker
Goods	Affiliated FM	BF Lorenzetti & Associés
Machine breakdown	Affiliated FM	BF Lorenzetti & Associés
Crime	St. Paul	BF Lorenzetti & Associés
Primary responsibility	Lloyd’s	BF Lorenzetti & Associés
Complementary responsibility	Lloyd’s	BF Lorenzetti & Associés
Municipal responsibility	St. Paul Travelers	Aon Parizeau Inc.
Automobile – private owner	Lombard	BF Lorenzetti & Associés
Automobile – garage owner	Lombard	BF Lorenzetti & Associés

- TO PAY the Town’s insurance premium for the 2006 term $42 729.08 including the taxes, to the representatives of the previously stipulated insurers Aon Parizeau Inc. and BF Lorenzetti & Associés.

- TO PAY the UMQ the sum of $ 10,915, constituting the Town’s share of the civil liability group deductible coverage for the 2006 term.

- TO PAY the UMQ, for the 2006 term, an amount equivalent to 1.25% of the cost of the premium including the taxes on the responsibilities assumed as representative of the RMIM;

- TO AUTHORIZE the Mayor, the Town Clerk, or their representative to sign for, and in the name of the municipality, all documents giving effect to this resolution.

Approved

2005-049
AWARDING OF THE GROUP INSURANCE CONTRACT

WHEREAS for the purpose of purchasing group insurance with a possibility of a group deductible, the City has participated with other cities in a joint agreement. The Comité de transition de l’agglomération de Montréal (Transition Committee) reached this agreement on May 27th, 2005 for and in the name of the Island of Montreal municipalities to be reconstituted and the Union des municipalités du Québec (UMQ) for a three year period: January 1st, 2006 to December 31st, 2008;

WHEREAS the Union des municipalités du Québec (UMQ) was mandated by the Transition Committee to act as representative of this association known as the Regroupement des municipalités de l’Île de Montréal (RMIM):

WHEREAS a call for tender was made by Groupe financier AGA inc. and by the Union des municipalités du Québec for the Regroupement des municipalités de l’Île de Montréal;

WHEREAS the recommendations of the consultant, Groupe financier AGA inc., to accept the bid made by SSQ Groupe Financier for all the coverage included;

CONSEQUENTLY, it is moved by Councillor Abraham Gonshor and seconded by Councillor Clifford Borden and UNANIMOUSLY RESOLVED:

- TO APPROVE the joint agreement reached on May 27th, 2005 by the Comité de transition de l’agglomération de Montréal (Transition Committee) for and in the name of the municipalities to be reconstituted of the Island of Montreal and the Union des municipalités du Québec (UMQ) for the three-year term beginning on January 1st, 2006 and ending on December 31st, 2008 for the purpose of purchasing group insurance;

- TO GRANT the City’s group insurance contract from January 1st, 2006 to December 31st, 2006 to SSQ Groupe Financier;

- TO PAY the City’s insurance premium for the 2006 term $145,935.64 including the taxes, to SSQ Groupe Financier;

- TO AUTHORIZE the mayor, clerk, or their representative to sign, for and in the name of the municipality, all documents giving effect to this resolution.

Approved

2005-050
DELEGATION OF POWER GIVEN TO MAYOR OR HIS REPRESENTATIVE TO ATTEND AND VOTE AT THE AGGLOMERATION COUNCIL

WHEREAS the Mayor or any other member of the Hampstead Council which he designates to replace him, sits as a member of the Agglomeration Council of Montreal and has the power to vote on issues that will affect the residents of the Town of Hampstead;

It was proposed by Councillor Bonnie Feigenbaum, seconded by Councillor Abraham Gonshor and UNANIMOUSLY RESOLVED:

- THAT Mayor or his designate uses his or her best judgement to act in the best interest of the residents of Hampstead while sitting as a member of the Agglomeration Council of Montreal. In particular, he or she will ensure that the Agglomeration Council budget is used solely for activities that are the responsibility of the Agglomeration Council as defined in the relevant legislation and decrees of the Quebec government.

- It is further resolved that services provided by the Agglomeration Council should be distributed fairly to all municipalities on the island of Montreal.

Approved

2005-051
HIRING OF A COMMUNICATION OFFICER AND SECTION CHIEF OF INFORMATION SYSTEMS

Council received a recommendation from the Director General, Richard Sun, to hire Thierry Houle Gingras, as the Communications Officer, in charge of the Town’s Information Systems and all other interconnected tasks therein.

It is proposed by Councillor Abraham Gonshor, seconded by Councillor Bonnie Feigenbaum and RESOLVED:

- Council hereby authorises the hiring of Thierry Houle Gingras as the Communication Officer, and Section Chief of Information Systems and all other interconnected tasks, effective January 1st, 2006, the whole subject to a six month probationary period, under the terms and conditions of the confidential personnel files of the Town of Hampstead.

The Mayor William Steinberg called for vote:

Voted in favour:	Voted against:
Bonnie Feigenbaum	Clifford Borden
Leon Elfassy
Abraham Gonshor
David Sternthal
In favour: 4	Against: 1

Approved on division

2005-052
APPROVAL OF LIST OF AUXILIARY EMPLOYEES FOR RECREATION FOR WINTER 2006

CONSIDERING THAT Council members acquainted themselves with the report of the Director of the Community Services and Recreation dated December 15th, 2005 with regard to hiring part-time employees for the 2006 winter session;

It was proposed by Councillor Bonnie Feigenbaum, seconded by Councillor Leon Elfassy and UNANIMOUSLY RESOLVED:

- THAT the Town Council approves the list of the names and hourly rates of part-time employees for Recreation for the 2006 Winter Session which has beem prepared by the Director of Community Services and Recreation.

Approved

2005-053
NOTICE OF MOTION – BY-LAW Nº 746 – LIBRARY MEMBERSHIP FEES

NOTICE OF MOTION was given by Councillor Abraham Gonshor that, at a subsequent meeting of Council, by-law No 746 decreeing the applicable fees for Library membership will be submitted to Council for adoption.

TAKE FURTHER NOTICE THAT all Council members have received by-law Nº 746 prior to this Council Meeting and a motion to dispense with the reading of the said by law was made.

SECOND QUESTION PERIOD

The Chronicle: Who are covered by the Group insurance contract? What are the rates for Library users?

Mr Surkes (5702 Queen Mary): What will be the tasks of the Communication Officer and Section Chief of Information Systems?

2005-054
ADJOURNMENT

All the subjects of the Agenda having been discussed, it was proposed by Councillor Leon Elfassy and unanimously resolved to declare the meeting closed.

Approved