{"id":22933,"date":"2022-12-12T10:06:44","date_gmt":"2022-12-12T15:06:44","guid":{"rendered":"https:\/\/www.hampstead.qc.ca\/?page_id=22933"},"modified":"2026-05-22T11:30:29","modified_gmt":"2026-05-22T15:30:29","slug":"public-documents","status":"publish","type":"page","link":"https:\/\/www.hampstead.qc.ca\/en\/town\/public-documents\/","title":{"rendered":"Public Documents"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"22933\" class=\"elementor elementor-22933 elementor-22918\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-bf54fb6 e-flex e-con-boxed e-con e-parent\" data-id=\"bf54fb6\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-95ee44b elementor-widget elementor-widget-heading\" data-id=\"95ee44b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Access to information, administrative transparency, and official records<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-702f990 elementor-widget elementor-widget-text-editor\" data-id=\"702f990\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h5>The Town of Hampstead provides residents with access to a range of public documents to facilitate access to municipal information. This page brings together key documents, policies, by-laws, and notices, as well as the procedures governing their consultation.<\/h5><h5>All documents are made available in accordance with applicable legislation and recognized best practices in municipal governance.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2501d77 elementor-widget elementor-widget-social_share\" data-id=\"2501d77\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"social_share.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t        <div class=\"share-module\">\n            <span>Share<\/span>\n                            <a href=\"#\" data-network=\"facebook\">\n                    <i class=\"fa-brands fa-facebook\"><\/i>\n                <\/a>\n                                        <a href=\"#\" data-network=\"linkedin\">\n                    <i class=\"fa-brands fa-linkedin\"><\/i>\n                <\/a>\n                                        <a href=\"#\" data-network=\"email\">\n                    <i class=\"fas fa-envelope\"><\/i>\n                <\/a>\n                    <\/div>\n\n        <script type=\"text\/javascript\">\n            document.querySelectorAll('.share-module a').forEach(link => {\n                link.addEventListener('click', function (e) {\n                    e.preventDefault();\n\n                    const url = encodeURIComponent(window.location.href);\n                    const title = encodeURIComponent(document.title);\n\n                    let shareUrl = '';\n\n                    switch (this.dataset.network) {\n                        case 'facebook':\n                            shareUrl = `https:\/\/www.facebook.com\/sharer\/sharer.php?u=${url}`;\n                            break;\n\n                        case 'twitter':\n                            shareUrl = `https:\/\/twitter.com\/intent\/tweet?url=${url}&text=${title}`;\n                            break;\n\n                        case 'linkedin':\n                            shareUrl = `https:\/\/www.linkedin.com\/sharing\/share-offsite\/?url=${url}`;\n                            break;\n\n                        case 'email':\n                            shareUrl = `mailto:?subject=${title}&body=${url}`;\n                            const mailLink = document.createElement(\"a\");\n                            mailLink.href = shareUrl;\n                            mailLink.click(); \/\/ Triggers the system mail client\n                            break;\n                    }\n\n                    if (shareUrl.indexOf('http') === 0) {\n                        window.open(shareUrl, '_blank', 'width=600,height=400');\n                    }\n                });\n            });\n        <\/script>\n        \t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-bfee61f elementor-widget elementor-widget-text-editor\" data-id=\"bfee61f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Access to information<\/h2><p>Any person may <a href=\"https:\/\/my.hampstead.qc.ca\/guest\/request\" target=\"_blank\" rel=\"noopener\">submit a request to access documents<\/a> held by the Town, subject to the exceptions set out by law, particularly where personal information is involved.<\/p><p>The Town has 20 days to respond to an access request, which may be extended to 30 days in certain cases. Requests must relate to existing documents; requests requiring the creation of new records or analyses cannot be processed.<\/p><p>While access requests are free of charge, fees may apply for the reproduction or transmission of certain documents. The Access to Information Officer can provide further details.<\/p><p>For additional information, residents are encouraged to consult the <a href=\"https:\/\/www.cai.gouv.qc.ca\/english\" target=\"_blank\" rel=\"noopener\">Commission d\u2019acc\u00e8s \u00e0 l\u2019information du Qu\u00e9bec<\/a>.<\/p><h2>Tenders<\/h2><p>The Town of Hampstead issues public tenders in accordance with applicable municipal procurement regulations.<\/p><p><strong>Current notices<\/strong><\/p><p data-start=\"0\" data-end=\"65\"><strong>Washrooms and Changing Rooms<\/strong><br data-start=\"28\" data-end=\"31\" \/><strong>PUBLIC CALL FOR TENDERS \u2013 HA-44-26<\/strong><\/p><p data-start=\"67\" data-end=\"297\">The Town of Hampstead is inviting qualified contractors to submit bids in response to Public Call for Tenders No. HA-44-26 for the upgrading of the washrooms and changing rooms at the Community Centre located at 30, Rue Lyncroft.<\/p><p data-start=\"299\" data-end=\"361\">Summary of the Work:<br \/>The work includes, but is not limited to:<\/p><ul data-start=\"362\" data-end=\"617\"><li data-section-id=\"18wlf9s\" data-start=\"362\" data-end=\"398\">demolition of existing facilities;<\/li><li data-section-id=\"91cucs\" data-start=\"399\" data-end=\"470\">supply and installation of new partitions, fixtures, and accessories;<\/li><li data-section-id=\"q9ncy9\" data-start=\"471\" data-end=\"502\">plumbing and electrical work;<\/li><li data-section-id=\"wtw300\" data-start=\"503\" data-end=\"550\">ceramic tile installation and finishing work;<\/li><li data-section-id=\"1jjthu2\" data-start=\"551\" data-end=\"617\">all work required for the complete renovation of the facilities.<\/li><\/ul><p data-start=\"619\" data-end=\"808\">General Information:<br \/>Tender Number: HA-44-26<br data-start=\"663\" data-end=\"666\" \/>Submission Deadline: June 19, 2026, at 10:00 a.m.<br data-start=\"715\" data-end=\"718\" \/>Award Method: Lowest compliant bidder<br data-start=\"755\" data-end=\"758\" \/>Anticipated Start of Work: Week of October 5, 2026<\/p><p data-start=\"810\" data-end=\"918\">Tender Documents:<br \/>Tender documents are available exclusively through the electronic tendering system (SEAO).<\/p><p data-start=\"920\" data-end=\"1015\">Submission of Tenders:<br \/>Tenders must be submitted in a sealed envelope to the following address:<br \/>Town of Hampstead<br data-start=\"1034\" data-end=\"1037\" \/>Procurement Department<br data-start=\"1059\" data-end=\"1062\" \/>5569, Chemin Queen Mary<br data-start=\"1082\" data-end=\"1085\" \/>Hampstead, Quebec H3X 1W5<\/p><p><strong>Traffic calming and pedestrian safety works<\/strong><br \/><strong>NOTICE OF SOLICITATION \u2013 HA-40-26<\/strong><br \/>Bids must be received no later than June 11, 2026, at 10:00 a.m.<\/p><p>Bids must be submitted to Town Hall,<br \/>Procurement Department,<br \/>5569, Chemin Queen Mary,<br \/>Hampstead, Quebec H3X 1W5.<\/p><p>Tender documents are available on the SEAO platform under number HA-40-26, SEAO number 20146416<br \/>Please feel free to contact us for any additional information.<\/p><p><strong>General Information:<\/strong><br \/>Public tenders from the City of Hampstead can also be viewed online via the <a href=\"https:\/\/seao.gouv.qc.ca\/avis-du-jour\" target=\"_blank\" rel=\"noopener\">Qu\u00e9bec government\u2019s electronic tendering system (SEAO)<\/a>.<\/p><p>Past tenders are also available for consultation via the SEAO platform.<\/p><h2>Commissioner for oaths<\/h2><p>The Town of Hampstead offers oath commissioning services by appointment with an authorized commissioner.<\/p><p>Applicable fees are set out in the fees by-law. Additional information is available through the Register of Commissioners for Oaths.<\/p><h2>Policies<\/h2><p>The Town provides public access to several policies and codes governing the conduct of elected officials and municipal employees, including:<\/p><ul><li>the <a href=\"https:\/\/www.hampstead.qc.ca\/wp-content\/uploads\/2024\/01\/Code-dethique-des-elus_1033_ReglementreviseEthiqueetDeontologieFR.pdf\" target=\"_blank\" rel=\"noopener\">Code of Ethics and Conduct for Elected Officials <em>(document in french)<\/em><\/a>;<\/li><li>the <a href=\"https:\/\/www.hampstead.qc.ca\/wp-content\/uploads\/2024\/01\/Code-ethique-deontologie-OFFICIEL-FR-EN-nov2012.pdf\" target=\"_blank\" rel=\"noopener\">Code of Ethics and Conduct for Employees <\/a><\/li><li><em>(document in french)<\/em>;<\/li><li>the <a href=\"https:\/\/www.hampstead.qc.ca\/wp-content\/uploads\/2025\/06\/Politique_Harcelement-et-civilite_version-FINALE-2024.pdf\" target=\"_blank\" rel=\"noopener\">Policy to Prevent and Address Workplace Harassment and Promote Civility, including its appendices <em>(document in french)<\/em><\/a>.<\/li><\/ul><p>These documents support ethical governance and a respectful work environment.<\/p><h2>Remuneration of elected officials<\/h2><p>Information regarding the remuneration of elected officials is set out in Municipal By-law 1023, which is available for consultation.<\/p><h2>Council meetings<\/h2><p>Regular Council meetings are generally held on the first Monday of each month. Agendas and minutes are <a href=\"https:\/\/www.hampstead.qc.ca\/en\/town\/democratic-life\/council-meetings-and-agendas\/\" target=\"_blank\" rel=\"noopener\">available online<\/a>.<\/p><p>Meetings are also broadcast live on the Town\u2019s official <a href=\"https:\/\/www.facebook.com\/hampsteadQC\/\" target=\"_blank\" rel=\"noopener\">Facebook page<\/a>, with no account required to view.<\/p><h2>Bilingual status<\/h2><p>Pursuant to section 29.1(1) of the <em>Charter of the French Language<\/em>, the Town of Hampstead has held recognized bilingual status from the <a href=\"https:\/\/www.oqlf.gouv.qc.ca\/francisation\/admin_publ\/organismes-reconnus.aspx\" target=\"_blank\" rel=\"noopener\">Office qu\u00e9b\u00e9cois de la langue fran\u00e7aise<\/a> since November 2, 2005.<\/p><p>Census data indicates that a majority of the Town\u2019s population has English as their mother tongue.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-70541cf2 e-flex e-con-boxed e-con e-parent\" data-id=\"70541cf2\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-25b9bcfa elementor-widget elementor-widget-heading\" data-id=\"25b9bcfa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">These pages might interest you<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2c577ef0 elementor-widget elementor-widget-related_post\" data-id=\"2c577ef0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"related_post.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"row narrower related-posts-container\"><div class=\"col-lg-4 col-md-6\"><a href=\"https:\/\/www.hampstead.qc.ca\/en\/town\/municipal-by-laws\/\" class=\"related-post-item\"><div class=\"related-post-item-image\"><\/div><div class=\"related-post-item-content\"><h5>Municipal By-laws<\/h5><div class=\"related-post-item-description\">A clear regulatory framework guiding municipal life Municipal by-laws establish the rules and standards that...<\/div><\/div><\/a><\/div><div class=\"col-lg-4 col-md-6\"><a href=\"https:\/\/www.hampstead.qc.ca\/en\/town\/public-notices\/\" class=\"related-post-item\"><div class=\"related-post-item-image\"><\/div><div class=\"related-post-item-content\"><h5>Public Notices<\/h5><div class=\"related-post-item-description\">Official notices and statutory communications from the Town Public notices are official communications through which...<\/div><\/div><\/a><\/div><div class=\"col-lg-4 col-md-6\"><a href=\"https:\/\/www.hampstead.qc.ca\/en\/town\/communication-and-citizen-engagement\/\" class=\"related-post-item\"><div class=\"related-post-item-image\"><img decoding=\"async\" src=\"https:\/\/www.hampstead.qc.ca\/wp-content\/uploads\/2026\/03\/AdobeStock_477547119-WEB-300x169.jpg\" alt=\"Communication and Citizen Engagement\"><\/div><div class=\"related-post-item-content\"><h5>Communication and Citizen Engagement<\/h5><div class=\"related-post-item-description\">Informing, engaging, and building our community together In Hampstead, municipal communication is a central pillar...<\/div><\/div><\/a><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Access to information, administrative transparency, and official records The Town of Hampstead provides residents with access to a range of public documents to facilitate access to municipal information. This page brings together key documents, policies, by-laws, and notices, as well as the procedures governing their consultation. All documents are made available in accordance with applicable legislation and recognized best practices in municipal governance. Partager Access to information Any person may submit a request to access documents held by the Town, subject to the exceptions set out by law, particularly where personal information is involved. The Town has 20 days to<\/p>\n","protected":false},"author":6,"featured_media":60103,"parent":2057,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_wds_title":"","_wds_metadesc":"","_wds_focus-keywords":"","_wds_meta-robots-adv":"","_wds_meta-robots-noindex":false,"_wds_meta-robots-nofollow":false,"_wds_meta-robots-index":false,"_wds_meta-robots-follow":false,"_wds_autolinks-exclude":false,"_wds_canonical":"","_wds_redirect":"","_wds_opengraph":[],"_wds_twitter":[],"footnotes":""},"class_list":["post-22933","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/22933","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/comments?post=22933"}],"version-history":[{"count":27,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/22933\/revisions"}],"predecessor-version":[{"id":68145,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/22933\/revisions\/68145"}],"up":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/2057"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/media\/60103"}],"wp:attachment":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/media?parent=22933"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}