{"id":61789,"date":"2026-03-18T14:10:30","date_gmt":"2026-03-18T18:10:30","guid":{"rendered":"https:\/\/refonte.hampstead.penega.dev\/?page_id=61789"},"modified":"2026-05-06T19:55:00","modified_gmt":"2026-05-06T23:55:00","slug":"town-clerks-office","status":"publish","type":"page","link":"https:\/\/www.hampstead.qc.ca\/en\/services\/town-clerks-office\/","title":{"rendered":"Town Clerk\u2019s Office"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"61789\" class=\"elementor elementor-61789 elementor-59870\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-8352c8f e-flex e-con-boxed e-con e-parent\" data-id=\"8352c8f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-cd1a6f1 elementor-widget elementor-widget-text-editor\" data-id=\"cd1a6f1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Administrative services, governance, and access to official records<\/h2><h5>The Town Clerk\u2019s Office plays a central role in municipal governance. It ensures the legal and administrative integrity of Municipal Council decisions, oversees the management of official records, and supports decision-making bodies in carrying out their responsibilities.<\/h5><h5>The Clerk\u2019s Office also serves as a reference point for access to public documents and certain administrative procedures governed by law.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1c1f362 elementor-widget elementor-widget-social_share\" data-id=\"1c1f362\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"social_share.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t        <div class=\"share-module\">\n            <span>Share<\/span>\n                            <a href=\"#\" data-network=\"facebook\">\n                    <i class=\"fa-brands fa-facebook\"><\/i>\n                <\/a>\n                                        <a href=\"#\" data-network=\"linkedin\">\n                    <i class=\"fa-brands fa-linkedin\"><\/i>\n                <\/a>\n                                        <a href=\"#\" data-network=\"email\">\n                    <i class=\"fas fa-envelope\"><\/i>\n                <\/a>\n                    <\/div>\n\n        <script type=\"text\/javascript\">\n            document.querySelectorAll('.share-module a').forEach(link => {\n                link.addEventListener('click', function (e) {\n                    e.preventDefault();\n\n                    const url = encodeURIComponent(window.location.href);\n                    const title = encodeURIComponent(document.title);\n\n                    let shareUrl = '';\n\n                    switch (this.dataset.network) {\n                        case 'facebook':\n                            shareUrl = `https:\/\/www.facebook.com\/sharer\/sharer.php?u=${url}`;\n                            break;\n\n                        case 'twitter':\n                            shareUrl = `https:\/\/twitter.com\/intent\/tweet?url=${url}&text=${title}`;\n                            break;\n\n                        case 'linkedin':\n                            shareUrl = `https:\/\/www.linkedin.com\/sharing\/share-offsite\/?url=${url}`;\n                            break;\n\n                        case 'email':\n                            shareUrl = `mailto:?subject=${title}&body=${url}`;\n                            const mailLink = document.createElement(\"a\");\n                            mailLink.href = shareUrl;\n                            mailLink.click(); \/\/ Triggers the system mail client\n                            break;\n                    }\n\n                    if (shareUrl.indexOf('http') === 0) {\n                        window.open(shareUrl, '_blank', 'width=600,height=400');\n                    }\n                });\n            });\n        <\/script>\n        \t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d22e4e0 elementor-widget elementor-widget-box_content\" data-id=\"d22e4e0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"box_content.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t        <div class=\"box-content\">\n            <div class=\"row align-items-center\">\n                                <div class=\"col\">\n                    <h4>Services provided<\/h4>\n                    <div class=\"box-content-description\">\n                        <p>The Town Clerk\u2019s Office is responsible for:<\/p><ul><li>archive management;<\/li><li>access to public documents;<\/li><li>administrative support for Town Council meetings;<\/li><li>municipal elections<\/li><li>claims<\/li><\/ul>                    <\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    \t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d28fd4f elementor-widget elementor-widget-spacer\" data-id=\"d28fd4f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cc593ae elementor-widget elementor-widget-text-editor\" data-id=\"cc593ae\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h3>Core responsibilities:<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-71dfe8d elementor-widget elementor-widget-spacer\" data-id=\"71dfe8d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6ba2f6e elementor-widget elementor-widget-n-accordion\" data-id=\"6ba2f6e\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;default_state&quot;:&quot;expanded&quot;,&quot;max_items_expended&quot;:&quot;one&quot;,&quot;n_accordion_animation_duration&quot;:{&quot;unit&quot;:&quot;ms&quot;,&quot;size&quot;:400,&quot;sizes&quot;:[]}}\" data-widget_type=\"nested-accordion.default\">\n\t\t\t\t\t\t\t<div class=\"e-n-accordion\" aria-label=\"Accordion. Open links with Enter or Space, close with Escape, and navigate with Arrow Keys\">\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-1120\" class=\"e-n-accordion-item\" open>\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"1\" tabindex=\"0\" aria-expanded=\"true\" aria-controls=\"e-n-accordion-item-1120\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><h5 class=\"e-n-accordion-item-title-text\"> Support to decision-making bodies <\/h5><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-down\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\"><\/path><\/svg><\/span>\n\t\t\t<span class='e-closed'><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-right\" viewBox=\"0 0 320 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M285.476 272.971L91.132 467.314c-9.373 9.373-24.569 9.373-33.941 0l-22.667-22.667c-9.357-9.357-9.375-24.522-.04-33.901L188.505 256 34.484 101.255c-9.335-9.379-9.317-24.544.04-33.901l22.667-22.667c9.373-9.373 24.569-9.373 33.941 0L285.475 239.03c9.373 9.372 9.373 24.568.001 33.941z\"><\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-1120\" class=\"elementor-element elementor-element-42b1fc0 e-con-full e-flex e-con e-child\" data-id=\"42b1fc0\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-721117d elementor-widget elementor-widget-text-editor\" data-id=\"721117d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>The Clerk\u2019s Office prepares official documentation for Council meetings and ensures the compliance of adopted resolutions and by-laws. It plays a key role in safeguarding transparency and legal integrity in municipal processes.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-1121\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"2\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-1121\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><h5 class=\"e-n-accordion-item-title-text\"> Records management and archives <\/h5><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-down\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\"><\/path><\/svg><\/span>\n\t\t\t<span class='e-closed'><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-right\" viewBox=\"0 0 320 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M285.476 272.971L91.132 467.314c-9.373 9.373-24.569 9.373-33.941 0l-22.667-22.667c-9.357-9.357-9.375-24.522-.04-33.901L188.505 256 34.484 101.255c-9.335-9.379-9.317-24.544.04-33.901l22.667-22.667c9.373-9.373 24.569-9.373 33.941 0L285.475 239.03c9.373 9.372 9.373 24.568.001 33.941z\"><\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-1121\" class=\"elementor-element elementor-element-d503d6b e-con-full e-flex e-con e-child\" data-id=\"d503d6b\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-49a345e elementor-widget elementor-widget-text-editor\" data-id=\"49a345e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>The Clerk\u2019s Office manages municipal archives and ensures proper document retention in accordance with legislation applicable to public bodies.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-1122\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"3\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-1122\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><h5 class=\"e-n-accordion-item-title-text\">  Request a public document <\/h5><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-down\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\"><\/path><\/svg><\/span>\n\t\t\t<span class='e-closed'><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-right\" viewBox=\"0 0 320 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M285.476 272.971L91.132 467.314c-9.373 9.373-24.569 9.373-33.941 0l-22.667-22.667c-9.357-9.357-9.375-24.522-.04-33.901L188.505 256 34.484 101.255c-9.335-9.379-9.317-24.544.04-33.901l22.667-22.667c9.373-9.373 24.569-9.373 33.941 0L285.475 239.03c9.373 9.372 9.373 24.568.001 33.941z\"><\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-1122\" class=\"elementor-element elementor-element-4a26019 e-con-full e-flex e-con e-child\" data-id=\"4a26019\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-f8d0dbe elementor-widget elementor-widget-text-editor\" data-id=\"f8d0dbe\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>Requests for access to public records are handled by the Town Clerk\u2019s Office in full compliance with the <em>Act respecting access to documents held by public bodies and the protection of personal information<\/em>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-b8312eb e-flex e-con-boxed e-con e-parent\" data-id=\"b8312eb\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1edef20 elementor-widget elementor-widget-heading\" data-id=\"1edef20\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">These pages might interest you<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6283731 elementor-widget elementor-widget-related_post\" data-id=\"6283731\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"related_post.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"row narrower related-posts-container\"><div class=\"col-lg-4 col-md-6\"><a href=\"https:\/\/www.hampstead.qc.ca\/en\/town\/democratic-life\/council-meetings-and-agendas\/\" class=\"related-post-item\"><div class=\"related-post-item-image\"><img decoding=\"async\" src=\"https:\/\/www.hampstead.qc.ca\/wp-content\/uploads\/2026\/03\/townshall_2020_gp-WEB-300x200.jpg\" alt=\"Council meetings and agendas\"><\/div><div class=\"related-post-item-content\"><h5>Council meetings and agendas<\/h5><div class=\"related-post-item-description\">Council meeting calendar and official documents Municipal Council meetings are a cornerstone of democratic life...<\/div><\/div><\/a><\/div><div class=\"col-lg-4 col-md-6\"><a href=\"https:\/\/www.hampstead.qc.ca\/en\/town\/municipal-by-laws\/\" class=\"related-post-item\"><div class=\"related-post-item-image\"><\/div><div class=\"related-post-item-content\"><h5>Municipal By-laws<\/h5><div class=\"related-post-item-description\">A clear regulatory framework guiding municipal life Municipal by-laws establish the rules and standards that...<\/div><\/div><\/a><\/div><div class=\"col-lg-4 col-md-6\"><a href=\"https:\/\/www.hampstead.qc.ca\/en\/town\/public-notices\/\" class=\"related-post-item\"><div class=\"related-post-item-image\"><\/div><div class=\"related-post-item-content\"><h5>Public Notices<\/h5><div class=\"related-post-item-description\">Official notices and statutory communications from the Town Public notices are official communications through which...<\/div><\/div><\/a><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Administrative services, governance, and access to official records The Town Clerk\u2019s Office plays a central role in municipal governance. It ensures the legal and administrative integrity of Municipal Council decisions, oversees the management of official records, and supports decision-making bodies in carrying out their responsibilities. The Clerk\u2019s Office also serves as a reference point for access to public documents and certain administrative procedures governed by law. Partager Services provided The Town Clerk\u2019s Office is responsible for: archive management; access to public documents; administrative support for Town Council meetings; municipal elections claims Core responsibilities: Support to decision-making bodies The Clerk\u2019s Office<\/p>\n","protected":false},"author":1,"featured_media":62899,"parent":61876,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-61789","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/61789","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/comments?post=61789"}],"version-history":[{"count":11,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/61789\/revisions"}],"predecessor-version":[{"id":66041,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/61789\/revisions\/66041"}],"up":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/pages\/61876"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/media\/62899"}],"wp:attachment":[{"href":"https:\/\/www.hampstead.qc.ca\/en\/wp-json\/wp\/v2\/media?parent=61789"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}