Public Documents

Access to information

Any person may submit a request to access documents held by the Town, subject to the exceptions set out by law, particularly where personal information is involved.

The Town has 20 days to respond to an access request, which may be extended to 30 days in certain cases. Requests must relate to existing documents; requests requiring the creation of new records or analyses cannot be processed.

While access requests are free of charge, fees may apply for the reproduction or transmission of certain documents. The Access to Information Officer can provide further details.

For additional information, residents are encouraged to consult the Commission d’accès à l’information du Québec.

Tenders

The Town of Hampstead issues public tenders in accordance with applicable municipal procurement regulations.

Current notice
The Town is currently issuing a public call for tenders for catch basin cleaning.
Tender number: HA-08-26
Notice number: 20120492

The deadline for submitting bids is February 20, 2026, at 10:00 a.m. (Québec local time).

All bids must be submitted through the Québec government’s electronic tendering system (SEAO).

Past tenders are also available for consultation via the SEAO platform.

Commissioner for oaths

The Town of Hampstead offers oath commissioning services by appointment with an authorized commissioner.

Applicable fees are set out in the fees by-law. Additional information is available through the Register of Commissioners for Oaths.

Policies

The Town provides public access to several policies and codes governing the conduct of elected officials and municipal employees, including:

• the Code of Ethics and Conduct for Elected Officials (document in french);
• the Code of Ethics and Conduct for Employees
• (document in french);
• the Policy to Prevent and Address Workplace Harassment and Promote Civility, including its appendices (document in french).

These documents support ethical governance and a respectful work environment.

Remuneration of elected officials

Information regarding the remuneration of elected officials is set out in Municipal By-law 1023, which is available for consultation.

Council meetings

Regular Council meetings are generally held on the first Monday of each month. Agendas and minutes are available online.

Meetings are also broadcast live on the Town’s official Facebook page, with no account required to view.

Bilingual status

Pursuant to section 29.1(1) of the Charter of the French Language, the Town of Hampstead has held recognized bilingual status from the Office québécois de la langue française since November 2, 2005.

Census data indicates that a majority of the Town’s population has English as their mother tongue.